Posted: 30-Apr-26
Location: Charleston, South Carolina
Type: Full Time
Salary: $39,300-$54,000
Internal Number: 2026070
Office Manager
Posting Details
| POSTING INFORMATION | |
| Internal Title | Office Manager |
| Position Type | Classified |
| Faculty / Non-Faculty / Administration | Non-Faculty |
| Pay Band | GEN07 |
| Level | |
| Department | Geology |
| Job Purpose | Coordinates and supervises the complex administrative operations of the department. Manages departmental, foundation, and grant budgets; purchases supplies and equipment; and maintains departmental inventory. Develops and implements communication initiatives that strengthen relationships among the department, its faculty, staff, students, alumni, and the College. |
| Minimum Requirements | Two-year technical or community college degree and 2 years of clerical, administrative, and/or communications experience, or 4 years of progressively responsible office management. Supervisory, accounting, and office management experience preferred. A bachelor’s degree and successful completion of a college-level geology course are desirable. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities | Requires exceptional oral and written communication as well as excellent organizational skills. Need to manage multiple tasks, including budgets, finances, scheduling, events, student supervision, and liaising with various college partners. Must have the ability to use Microsoft Office and other web-based products, as well as quickly learn additional online resources as needed. Must have an excellent ability to work well with diverse faculty, staff, students, and the general public. Supervising and directing student employees is essential. Familiarity with FERPA student privacy regulations preferred. |
| Additional Comments Regarding Position | This position is often the first point of contact for students and other department stakeholders. Must be able to demonstrate strong interpersonal skills and manage the multiple needs of our diverse community members. |
| Special Instructions to Applicants | Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu. |
| Salary | *$39,300 - $54,000 |
| Posting Date | 04/30/2026 |
| Closing Date | 05/22/2026 |
| Benefits |
|
| Open Until Filled | No |
| Posting Number | 2026070 |
| EEO Statement | The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu. |
| Quicklink for Posting | |
Job Duties
| Job Duties | |
| Activity | 1. Serves university students and their needs; FERPA experience desired. Responds to student and faculty needs with respect to course registration. Manages the department’s course schedules and enrollments. Liaises with Registrar’s staff. Knowledge of and demonstrated ability to use Banner and Cognos software required. |
| Essential or Marginal | Essential |
| Percent of Time | 25 |
| Activity | 2. Oversees various budget accounts for the department and its programs, totaling approximately $2 million. Monitors and reconciles monthly expense reports to ensure accurate accounting of expenditures. Assists the chair and the faculty with grant administration (~40 accounts) and special accounts assigned to the department. Liaises with Office of Research and Grants Administration staff. Purchases and monitors all departmental and teaching supplies and equipment. Verifies transactions and ensures funding is in place. Liaises with Controller’s Office, Procurement, Central Stores, and grant entities to ensure compliance with all State and institutional fiscal policies and procedures. Responsible for inventory and turnover of equipment. |
| Essential or Marginal | Essential |
| Percent of Time | 30 |
| Activity | 3. Promotes and publicizes department news and events utilizing various social media and other media resources. Develops, designs, and disseminates newsletters, department and faculty web pages, social media pages, and group email correspondence. Works closely with Institutional Advancement and the Marketing & Communications offices to develop marketing communications pieces, invitations, seminar announcements, press releases, and related materials. |
| Essential or Marginal | Essential |
| Percent of Time | 10 |
| Activity | 4. Schedules and coordinates special events. Coordinates travel for courses, faculty, visiting speakers, staff, and students, including working with Procurement, CofC Foundation, and travel agencies as needed. |
| Essential or Marginal | Essential |
| Percent of Time | 15 |
| Activity | 5. Monitors and processes time sheets and work schedules for all student workers, including teaching assistants and student workers. Processes HR and budgeting paperwork for 10-20 workers per semester. Ensures initiation and processing of hiring paperwork for adjunct instructors and temporary employees. |
| Essential or Marginal | Essential |
| Percent of Time | 15 |
| Activity | 6. Trains and supervises student workers to assist faculty, staff, and students with basic department office organization, social media promotion, specialized printing, department website maintenance, event assistance, handling packages, and other miscellaneous tasks. |
| Essential or Marginal | Essential |
| Percent of Time | 5 |
